Home Education Wales Safeguarding Policy
Purpose - Protecting Children and/or Vulnerable Adults
Our charitable activities include working with vulnerable people. The purpose of this policy is to protect children and vulnerable adults and provide stakeholders and the public with the overarching principles that guide our approach in doing so.
Safeguarding Principles
We believe that:
- Nobody who is involved in our work should ever experience abuse, harm, neglect, or exploitation.
- We all have a responsibility to promote the welfare of all our beneficiaries, staff and volunteers, to keep them safe and to work in a way that protects them.
- We all have a collective responsibility for creating a culture in which our people not only feel safe, but also able to speak up if they have any concerns.
Safeguarding Policy Applicability
This safeguarding policy applies to anyone working on our behalf, including our charity trustees and other volunteers.
Partner organisations will be required to have their own safeguarding procedures that must, as a minimum, meet the standards outlined below and include any additional legal or regulatory requirements specific to their work. These may be, but are not limited to:
Types of Abuse
Abuse can take many forms, such as physical, psychological, emotional, financial, sexual or institutional abuse, including neglect and exploitation.
Reporting Safeguarding Concerns
If a crime is in progress, or an individual in immediate danger, call the police, as you would in any other circumstance.
If you are a beneficiary, or member of the public, make your concerns known to a member of our team, who will alert a senior member of the charity.
For members of the charity, make your concerns known to your supervisor. If you feel unable to do so, speak to a trustee.
The trustees are mindful of their reporting obligations to the Charity Commission in respect of Serious Incident Reporting and, if applicable, other regulators. They are aware of the Government guidance on handling safeguarding allegations.
Trustee Safeguarding Responsibilities
Responsibilities should be made clear and individuals should be provided with any necessary training and resources to enable them to carry out their role
Trustees: This safeguarding policy will be reviewed and approved by the Board annually.
Trustees are aware of, and will comply with, the Charity Commission guidance on safeguarding and protecting people and also the 10 actions trustee boards need to take to ensure good safeguarding governance.
A lead trustee/committee member will be given responsibility for the oversight of all aspects of safety, including whistleblowing and H&SW. This will include:
- Creating a culture of respect, in which everyone feels safe and are able to speak up.
- An annual review of safety, with recommendations to the Board.
- Receiving regular reports, to ensure this and related policies are being applied consistently.
- Providing oversight of any lapses in safeguarding and ensuring that any issues are properly investigated and dealt with quickly, fairly, and sensitively, and that any reporting to the Police/statutory authorities is carried out.
- Leading the organisation in a way that makes everyone feel safe and able to speak up.
- Ensuring safeguarding risk assessments are carried out and appropriate action taken to minimise these risks as part of our risk management processes.
- Ensuring that all relevant checks are carried out in recruiting staff and volunteers.
- Planning programmes/activities to take into account potential safeguarding risks, to ensure these are adequately mitigated.
- Ensuring that all appointments that require DBS clearance and safeguarding training are identified, including the level of DBS and any training required.
- Ensuring that a central register is maintained and subject to regular monitoring to ensure that DBS clearances and training are kept up to date.
- Ensuring that safeguarding requirements (e.g., DBS) and responsibilities are reflected in job descriptions, appraisal objectives and personal development plans, as appropriate.
- Listening to and engaging, beneficiaries, staff, volunteers, and others and involving them as appropriate.
- Responding to any concerns sensitively and acting quickly to address these.
- Ensuring that personal data is stored and managed in a safe way that is compliant with data protection regulations, including valid consent to use any imagery or video.
- Making staff, volunteers and others aware of:
- Our safeguarding procedures and their specific safeguarding responsibilities on induction, with regular updates/reminders, as necessary.
- The signs of potential abuse and how to report these.
Everyone: To be aware of our procedures, undertake any necessary training, be aware of the risks and signs of potential abuse and, if you have concerns, to report these immediately (see above).
Charity Commission Guidance - Online Safeguarding
We will identify and manage online risks by ensuring:
- Volunteers, staff and trustees understand how to keep themselves safe online. They should use high privacy settings and password access to meetings to support this.
- The online services we provide are suitable for our users. For example, by using age restrictions and offer password protection to help keep people safe.
- The services we use and/or provide are safe and in line with our code of conduct.
- Protect people’s personal data and follow GDPR legislation.
- We have permission to display any images on our website or social media accounts, including consent from an individual, parent, etc.
- We clearly explain how users can report online concerns. Concerns may be reported using this policy, or direct to a social media provider using their reporting process. If you are unsure, you can contact one of these organisations, who will help you.